Best insurance billing software for dietitians: who files the claim
By Javier Alvarez · Updated · 3 min read
Disclosure: Duo Practice is one of the options on this page, and we wrote it. Competitor prices come from their own pricing pages, on the date shown. Where a page does not state a figure, the cell says so.
What is the best insurance billing software for dietitians?
Pick the software that matches how much claim work you want to handle. Claim.MD, Healthie, Kalix and SimplePractice move the claim. You choose the codes, count the units, and handle denials. Duo Practice drafts the claim from your recorded visit. You approve it, and it is filed under your NPI through your own Claim.MD account.
| As of October 22, 2026 | Who does the claim work | Monthly cost for billing | Notes |
|---|---|---|---|
| Claim.MD alone | You, in the portal | $30 Basic, $60 for 100 claims, $120 unlimited | Clearinghouse only, no chart |
| Duo Practice | Duo drafts, you approve | 3.9% of what the insurer pays, plus your Claim.MD plan | $0 on a denied or $0 claim |
| Healthie | You | Claim.MD integration from $30, Essentials plan from $49.99 | Eligibility and status through Claim.MD |
| Kalix | You | $15 managed clearinghouse, unlimited claims, plus a plan from $27 | Clearinghouse built in |
| Practice Better | You | Your own Claim.MD plan, plus a plan from $35 | Free plan has no claims |
| SimplePractice | You | Per-claim fee, see vendor | Clearinghouse built in |
The table is alphabetical, not ranked. For a worked monthly cost at 40 claims, see best billing software for dietitians.
What does Duo Practice cost on a real claim?
Across the claims paid for our two practices, the average paid claim is about $126, so 3.9% comes to about $4.91 a claim. That is an average of our own data and not a promise for your payer mix. You pay nothing on a claim paid $0 or denied. You also pay Claim.MD directly for your account, from $30 a month.
When is another option better?
You like handling claims yourself. Kalix has the lowest list price for unlimited claims, and it keeps dietitian-specific records. You bill very little insurance. Practice Better with Claim.MD Basic costs less than percentage billing and lets you keep the client portal and programs. You share the practice with therapists. SimplePractice is built for that. You need a team calendar or an API. Healthie.
Duo Practice fits a solo or small practice where insurance is most of the revenue and the coding and claim work is the problem. It has no client portal or programs.
What every setup has to cover
Eligibility before the first visit, a note that supports the time, the right CPT (97802 for the first visit, 97803 after) and ICD-10 pairing (Z71.3 with a Z68 code), the claim sent as an 837P, and the ERA posted afterward. Software mostly automates the sending. The other steps are where tools differ. Our insurance billing guide walks through each, and the billing service page shows how Duo handles them.
Questions to ask any vendor
Who owns the clearinghouse account if you leave? Where do the ERAs land? Is anything charged on a denied claim? What is the per-claim fee at 20, 40 and 80 claims a month? Run one real claim, from visit to payment, before you move your clients.
Duo Practice drafts the claim from the visit, you approve it, and you pay 3.9% of what the insurer pays. Try Duo Practice free
| Claim.MD plans | Basic $30/mo (pay per item), Small Volume $60/mo (100 claims), Unlimited $120/mo |
|---|---|
| Kalix | Managed clearinghouse $15/mo, unlimited claims, on top of a plan from $27/mo |
| Healthie | Claim.MD integration from $30/mo, Essentials plan ($49.99/mo) and up |
| Duo Practice | 3.9% of what the insurer pays; $0 on a denied or $0 claim; plus your own Claim.MD plan |
| Prices checked | October 22, 2026, on each vendor's own pricing page |
Duo Practice, in short
- What it is
- Duo Practice is a free EHR with insurance billing built in. It drafts the note and the claim from the visit, files the claim under your NPI once you approve it, matches the payment and explains denials.
- Who it's for
- Independent registered dietitians who bill insurance.
- Price
- The chart is free. Billing is 3.9% of what the insurer pays on each claim, with no monthly fee, so a claim paid $0 costs $0. You pay Claim.MD directly for your own clearinghouse plan.
- How it differs
- Practice Better, Healthie and SimplePractice give you claim tools and leave the claim work to you. Duo Practice does that work, and it can run on top of the EHR you already use.
