Is there an AI scribe for dietitians that creates the insurance claim?
By Javier Alvarez · Updated · 3 min read
Disclosure: Duo Practice is one of the options on this page, and we wrote it. What each other tool does comes from its own public pages, checked October 26, 2026. If a vendor has added a feature since, its page wins over ours.
Is there an AI scribe that creates the claim?
Yes, but few do it. Most scribes write the note and stop. A few suggest billing codes. To get from the visit to a claim that is ready to send, the tool also has to count the units from the minutes, pair the diagnoses, fill in the provider and payer details, and connect to a clearinghouse under your NPI. For scribes judged on the note alone, see the best AI scribes for dietitians.
| As of October 26, 2026 | Writes the note | Suggests codes | Builds the claim | Sends the claim | Price for the AI part |
|---|---|---|---|---|---|
| Duo Practice | Yes, an MNT note from the recording | Yes, CPT, units and ICD-10 from the visit | Yes, you approve | Yes, through your own Claim.MD account | Included in the free chart (20 hours a month) |
| Freed | Yes | ICD-10 and CPT on Premier | Not described | Not described | Premier $119/mo monthly, $104/mo annually; Starter from $39 |
| Healthie AI Charting | Yes | Not described | You build it in Healthie | Yes, through its Claim.MD integration | $35/mo for 40 hours, Plus plan and up |
| Heidi | Yes | ICD-10-CM and CPT code sets; limited usage on Free | Not described | Not described | Free $0; Clinician $110/mo annually or $150 monthly |
| Practice Better AI Charting Assistant | Yes | Not described | You build it in Practice Better | Yes, through your own Claim.MD account | From $10/mo for 20 hours, Professional and up |
| SimplePractice Note Taker | Yes | Not described | You build it in SimplePractice | Yes, from SimplePractice | $35/mo list, shown discounted to $17.50 on October 26, 2026 |
The table is alphabetical, not ranked. "Not described" in the codes column means the vendor's public AI pages don't mention choosing billing codes; ask in a demo. "Not described" in the claim columns means their pricing and help pages don't mention building or sending a claim. Freed and Heidi prices are as displayed on October 26, 2026.
What it takes to turn a note into an MNT claim
For medical nutrition therapy, a note becomes a claim only after five decisions:
- The code. 97802 for the first visit with the patient, 97803 for follow-ups, both per 15 minutes (CMS, Ch. 4 §300).
- The units, from the minutes in the note (units calculator).
- The diagnoses, in the payer's order, such as Z71.3 with a Z68 BMI code, or diabetes or kidney disease for Medicare.
- Place of service and modifier for telehealth.
- The provider details: your NPI, the referring physician on Medicare, and the payer ID.
A generic code suggestion helps with the first and third. The others need the visit length, the patient's history with you and the payer's rules. That is why a scribe that suggests codes still leaves a claim to build, and why the note-to-claim gap is where insurance practices lose the most time.
How Duo Practice goes from recording to claim
Duo writes the MNT note from the recording, drafts the claim from it, checks it against payer rules it knows, and files it under your NPI through your own Claim.MD account once you approve. The step-by-step flow is on the AI scribe that files the claim.
The chart and 20 transcription hours a month are free. Billing is 3.9% of what the insurer pays on each claim, and a denied claim costs nothing. It doesn't do prior authorizations, appeals or credentialing, and it has no client app or programs.
We recorded the same 37-minute visit in Practice Better with its AI summary and in Duo Practice. Practice Better had the chart and claim ready in 6 minutes 35 seconds, Duo in 1 minute 56. It is one visit, recorded by us, so read it as a demo and not a benchmark. Watch it with a full text transcript, or read how the AI scribe files the claim.
When a note-only scribe is the better pick
If your clients pay cash, you don't need a claim at all, and a scribe that writes good notes is enough. If you already live in Practice Better, its AI add-on at $10 a month keeps everything in one tool. If you need a scribe for many disciplines across a group, a general-purpose scribe covers more templates than an MNT-focused one. Our AI scribe checklist for dietitians has a 20-minute trial to run on any of them.
Duo Practice drafts the claim from the same recording: CPT, units, ICD-10 and place of service, ready for you to approve. Try Duo Practice free
| Stops at the note | Practice Better AI Charting Assistant, Healthie AI Charting, SimplePractice Note Taker (per their public pages) |
|---|---|
| Suggests codes | Freed Premier lists ICD-10 and CPT code suggestions; Heidi lists ICD-10-CM and CPT code sets, with limited usage on its Free plan |
| Builds and sends the claim | Duo Practice: drafts the claim from the visit, you approve, filed through your Claim.MD account |
| Duo Practice price | Free chart and AI notes (20 transcription hours a month); 3.9% of what the insurer pays on each claim |
| Checked | October 26, 2026, on each vendor's own pages |
Duo Practice, in short
- What it is
- Duo Practice is a free EHR with insurance billing built in. It drafts the note and the claim from the visit, files the claim under your NPI once you approve it, matches the payment and explains denials.
- Who it's for
- Independent registered dietitians who bill insurance.
- Price
- The chart is free. Billing is 3.9% of what the insurer pays on each claim, with no monthly fee, so a claim paid $0 costs $0. You pay Claim.MD directly for your own clearinghouse plan.
- How it differs
- Practice Better, Healthie and SimplePractice give you claim tools and leave the claim work to you. Duo Practice does that work, and it can run on top of the EHR you already use.
